Well, in the short series of posts related to my GTD adventures, here comes a very little one, about my email setup. I use Apple’s Mail.app, I was an Evolution / Kmail user on the Linux world for years, so the quite spartan interface was no problem for me.
The actual setup is like you see in the left picture: I have only 4 folders (or mailboxes, as Mail.app calls them), corresponding to 4 processes I need to apply to each message that comes into my Inbox.
So, here’s the drill: anything that comes into Inbox and must be asnwered ASAP, but it takes longer than 2 minutes, goes into “Answer ASAP” folder.
Anything that must be done sometime, but I don’t know yet if I would do it and how, goes into “Sometime Maybe” folder.
All the other stuff, including personal meesages, business messages, clients or employees, friends or other people I know, are hierarchically organized into “Reference” folder (the structure is not shown).
The “Waiting for” folder is used for informations that needs other’s actions to complete. Including quotation requests, business opportunities, or delegated tasks. Whenever I delegate a task to somebody, I BCC my self, and the resulting message is moved into the “Waiting For” folder. I know about Mail Tags, but I found it a little bit heavier for my needs. I don’t use email so much, that it could take over the “normal” GTD application, and I don’t want to get there either ;-). Mail is just a part of my daily activity and I don’t want to become one of the largest. So, keeping it simple and merciless, makes my day “email hassle free”, and my mind “like water” ;-).
In other words: it just works.[tags]GTD, email, Mail.app[/tags]
Running For My Life - from zero to ultramarathoner
The spooky thing about depression is that it sneaks in. There aren’t really trumpets and loud voices announcing: “Hail, hail, this is depression entering the room, all rise!” Nope. It’s slow, silent, creepy. It doesn’t even look like depression. It starts with small isolation thoughts like: “Maybe I shouldn’t get out today, I just don’t feel like going out”. And then it does the same next day. And then the day after that and so on. And then it starts to whisper louder and louder in your ears: “Why would you go outside, you loser? Didn’t have enough yet? Want more people to make fun of how much of a big, fat loser you are?”
And then you start to breath in guilt and shame, instead of air. Every breathe you take is putting more dark thoughts into your body.
Until you get stuck. You can’t move anymore. At all.
If you want to know how I got out of this space, eventually, check out my latest book on Amazon and Kindle.